New Privacy Statement
Sadies Stray Dog Rescue takes your privacy seriously. We are committed to protecting your personal information. This policy sets out how Sadies Stray Dog Rescue uses the information that you provide us with in order to help further our work in protecting dog welfare.
About us: Sadies Sadies stray dog rescue is a not for profit dog welfare and rehoming organisation.
We keep our promises, and that includes treating your personal details with care. We will not sell your data to any third parties, but we may sometimes share your information with trusted service providers and selected partners who fundraise or work on our behalf. We ensure that any third parties with access to your data are held to strict standards for data use and security.
Your Information – what we collect and how we use it
Sadies stray Dog Rescue collects information from the public in a number of different ways. For example, we ask for contact and other information when members of the public rehome or adopt a dog, foster or engage with one of our campaigns such as our Volunteer Spayathon weeks in Romania . This may include information such as your name, date of birth and contact information. We use this information to help us provide and improve our services and to keep a record of our communications with you.
If you are a financial supporter of Sadies Stray Dog Rescue, sponsoring a dog or donating to us we will ask for information that enables us to administer your donation. This will normally include information such as your name, contact details such as address, email or telephone number and your payment details.
If you have given us your consent, we will contact you with information and updates on our work, products and how you can support us, (such as fundraising). This may be by post, email, telephone or text message, depending on your preferences. We will also ask about your marketing preferences, to ensure that you are still happy to be contacted by us and by which means.
What the Law says about protection of personal information
The Law on Data Protection is derived from various pieces of legislation (can be found in a number of places). These include the Data Protection Act and the incoming General Data Protection Regulation (the ‘GDPR’) which will become enforceable in May 2018. The GDPR states that personal data (information relating to a person that can be individually identified) can only be processed if there is a legal ground to do so. Activities like collecting, storing and using personal information would fall into the GDPR’s definition of processing. The GDPR provides six legal grounds (reasons) under which personal information can be processed (used) in a way that is lawful. For the processing to be permitted by law (lawful), at least one of the legal grounds must apply.
The four legal grounds that are most relevant to Sadies Stray Dog Rescues use of your personal information are:
How the law applies to Sadies Stray Dog Rescues use of personal information
Sadies Stray Dog Rescue will only process (use) your personal information if we have:
We will not unduly prioritise our interests as an organisation over your interests as an individual. We will always balance our interests with your rights. We will only use personal information in a way and for a purpose that you would reasonably expect in accordance with this Policy.
Sadies Stray Dog Rescue will not rent, swap or sell your personal information to other organisations for them to use in their own marketing activities.
Sadies Stray Dog Rescue will always ask for your consent before we communicate with you for certain purposes. For example, we will only email or phone you about our fundraising activities if we have an accurate record of your recent and freely given consent to do so.
You can withdraw your consent at any time by emailing email@example.com
There are times when it is not practical to obtain and record consent. At those times, we will only process personal information if that processing would meet another legal ground e.g. Legitimate Interests, in which case we would only process in accordance with the law’s strict rules on legitimate interest processing.
What is Legitimate Interest
This legal ground for processing means that organisations can process your personal information if they 1. have a genuine and legitimate reason for doing so and 2. That use does not harm any of your rights and interests as an individual.
Sadies Stray Dog Rescues Legitimate Interest
We do not unduly prioritise our legitimate business interests as an organisation over your interests as an individual. We always respect your rights.
What we have a Legitimate Interest to do
We believe that Sadies Stray Dog Rescue supporters are connected to our mission and want to know how they can continue to help us to achieve our aims. Unless you tell us not to, we think you are content for us to process (keep and use) your personal information for the following lengths of time. As of May 2018, we promise not to keep your personal information for longer than we specify below. This is not the length of time that we will continue to contact you – this could be a shorter period of time
These are supporters that rehomed a dog with Sadies Stray Dog Rescue and on average a dog in the UK lives to the age of 16 years old. We think that you would like to remain in contact with us throughout their lifetime and we will therefore keep your personal information to allow for this.
We believe that our supporters never stop believing in the importance of improving the lives of dogs, but we do stop using the personal information of these supporters after 5 years from the time of the last donation.
These are supporters, who have demonstrated an interest in our cause by contacting us for more information, e.g. to find out more about one of our products, services or campaigns. We think someone that has reached out to us to find out more about Sadies Stray Dog Rescue and what we do, would like us to provide that information; perhaps a little more information; and even some support in fulfilling their initial query or request. To support this, we keep your personal information for a period of 2 years.
Supporters demonstrate their support in a number of ways and so could be in more than one, of the above categories. We will review and refresh these categories and the timescales on a rolling basis to ensure that as times and needs change we continue to do the very best by our supporters.
It is always your choice. If you don’t think this is quite right for you, you can tell us to change your communication preferences and our use of your information. You can do this at any time by emailing firstname.lastname@example.org.
Legitimate Interest to send you direct mail
Unless you tell us not to, we will rely on our Legitimate Interest ground (explained above) for sending you direct mail. From time to time, we would like to post you exciting updates about our work, products, services and how you can support us, including fundraising activities. Unless you have requested that we do not send you some, or all of this, our direct mailings do include marketing and fundraising asks which further the aims and objectives of Sadies Stray Dog Rescue.
We are always mindful of trying to only send you what you are interested in and only as often as is appropriate. If we do not appear to be sending communications that are of interest, we will review this and will endeavour to reduce and then stop these types of communications in a much shorter time than the above defined period of Legitimate Interest e.g. if you donated three years ago and do not seem to have been interested since then we are likely to reduce these communications, even though we have a legitimate interest to process for 5 years. The average length of time required for us to be able to properly assess and reflect on your pattern of response is about two years. But you’re in control so if you want to ensure that we do not send this type of communication anymore, you can update your preferences at any time by emailing email@example.com.
Legitimate Interest to process your information
We aim to be clear about what information we collect, to enable you to make meaningful choices about how it is used.
When it is necessary we will contact you for administrative purposes, e.g. to contact you regarding a payment. We will also hold the minimum personal information required to support our ability to respect your preferences for communication with us.
To help you to understand when and why Sadies Stray Dog Rescue would use Legitimate Interest to process your personal information we provide the following examples:
The above list of examples are on the basis that the processing will not be done if it harms your rights and interests as an individual, or if you tell us that you’d like us to stop. You can do this at any time by emailing firstname.lastname@example.org.
In order to communicate with you more effectively, better understand your preferences and ability to support our work, we may analyse your data.
We like to find out about your personal motivation for supporting Sadies Stray Dog Rescue and your experiences as a supporter. This helps us to give you the information about products and services most relevant to you. In some instances, we may carry out research and/or analysis of the personal information that you have provided to us and add publicly available information (such as public records or social media) to help us tailor our communications to you This information could include things like your interests, preferences and the level of any potential donations.
To help us communicate the work we are doing and provide these services we may use trusted service providers including fundraising agencies, electronic data analysis and marketing agencies and direct mailing providers.
Sadies Stray Dog Rescue do not share, sell or swap your information with other organisations for their own marketing outside of our group.
In some circumstances it is necessary for Sadies Stray Dog Rescue to give relevant staff at our service providers access to your personal information. This access is only granted to the extent necessary for them to perform their services for us. We require all service providers to comply with strict rules to protect the information you have given us.
Changes to your data
From time to time we may contact you to ensure that the information you have provided us with remains accurate and up to date.
Should you wish to change your preferences you can do this by emailing email@example.com.
Like all organisations, we comply with requests for the disclosure of personal information where this is required or permitted by law. This could include requests from law enforcement or tax agencies. In these circumstances, the request must be submitted in writing and in accordance with the relevant legal requirements.
If you believe your privacy rights have been violated, you may file a complaint with us or with the Information Commissioners office https://ico.org.uk/
Cookies and Web Privacy
We at Sadies Stray Dog Rescue guarantee our commitment to respecting and protecting your online privacy.
This includes your need and your right to know what we do with the personal information you share with us. It also guides our company's policies regarding the management of this data, including how the information is collected, processed, and for what purposes.
The collection of information
We do use 'cookies' on our website which helps keep track of items you have looked at to make your experience easier. You can disable cookies in your browser at any time and you can also delete any saved cookies on your hard drive by deleting all 'temporary internet files' via your control panel in Windows.
We don't store personally identifiable information such as credit card details in cookies. The Merchants we use are PayPal who automatically encrypts your confidential information in transit from your computer to ours using Secure Sockets Layer Protocol (SSL).
Financial transactions made online to Sadies Stray Dog Rescue using this site are secure. No one can access your credit card details via the internet. We don't store personally identifiable information such as credit card details in cookies. The Merchants we use are PayPal who automatically encrypts your confidential information in transit from your computer to ours using Secure Sockets Layer Protocol (SSL).
We also have a Thawte SSL certificate installed on the site to protect any personal information that is entered prior to the payment pages again look out for the yellow padlock at the bottom right of your screen.
We do not see or store any of your card details as this is dealt with by Paypal
All information given on this site is to the best of our ability.
Whilst Sadies Stray Dog Rescue is happy to supply any assistance and guidance regarding canine welfare to Sadies Stray Dog Rescue supporters and members of the public, it must be appreciated that such guidance is based only on information supplied to Sadies Stray Dog Rescue and Sadies Stray Dog Rescue will NOT be liable for injury, loss or damage arising from such guidance supplied.
You may print any factsheet on this site for your own information but you may NOT sell it, reproduce it on the Internet, distribute it, alter it, or reprint it in any publication without permission
All photography on this site is reproduced with kind permission of the photographers concerned.
This information was last updated in May 2018. From time to time, we will make changes to the information on this page. The amended information will apply from the date it is posted on the site and will govern the way in which we collect and use personal information from then on.